BYLAWS

Of

 

 

Williamsport Millionaires Youth Football and Cheer Association

 

a Nonprofit Corporation

 

 

ARTICLE I

Company Formation

 

  • This Corporation is formed pursuant to the laws of the state of incorporation, as stated in the Articles of Incorporation for the Corporation.

 

  • CORPORATE CHARTER COMPLIANCE. The Board of MEMBERs (the “Board”) acknowledges and agrees that they caused the Articles of Incorporation to be filed with the respective state office and all filing fees have been paid and satisfied.

 

  • REGISTERED OFFICE & REGISTERED AGENT. The registered office of the corporation shall be located within the state of incorporation and may be, but need not be, identical with the principal office. The address of the registered office may be changed from time to time. The Board is obligated to maintain and update the corporate records on file with the Corporation’s registered agent. The official mailing address will be 815 Packer Street, Williamsport, PA 17701.

 

  • OTHER OFFICES. The Corporation may have other offices, either within or outside of its state of incorporation, as selected by the Board.

 

  • CORPORATE SEAL. The Board may adopt a corporate seal with the form and inscription of their choosing; however, the adoption and use of a corporate seal is not required.

 

  • Consistent with the Articles of Incorporation, and until such time that the Articles of Incorporation have been amended, this Corporation is formed to engage in any lawful public tax-exempt nonprofit business purpose. Williamsport Millionaires Youth Football and Cheer Association will serve as true feeder programs for the sports of football and cheer for the Williamsport Area School District’s football and cheer programs respectively. This will be a first of its kind for Williamsport and mirrors the same style as other communities and their school district in Lycoming County and beyond. Sports are typically centered around placing the most concern with winning. However, Williamsport Millionaires Youth Football and Cheer Association will place winning as its last focus with its operations. Sportsmanship, fun, and civility of our players, parents, coaches, and fans will be our association’s main focus. We recognize that development of our players for success in sport is not our only goal but to develop our players for success in the classroom, their community, and life. We will provide a safe environment, with supportive mentoring to the youth in our community and strong parent involvement as role models to be followed by example. We will advance an image of upstanding character and heart within our community and surrounding communities. It is our goal to be an example to others on how to strengthen your community through youth sports. We must carry ourselves with proper sportsmanship, attitude, words and actions, and focus on bettering ourselves, our children, and our entire community. This is the Millionaire Mindset!

 

  • ADOPTION OF BYLAWS. These corporate Bylaws have been adopted by the Board on behalf of the Corporation.

 

ARTICLE 2

Board of MEMBERs

 

  • MEETING OF THE BOARD. The Board has conducted and completed the initial meeting necessary to begin the business operations of the Corporation, including the adoption of these the initial MEMBERs may appoint new members to the board and all members will continue as a collective pursuant of these bylaws to appoint new members as deemed necessary.

 

  • POWERS AND NUMBERS. The management of all the Corporation’s affairs, property, and interests shall be managed by or under the direction of the Board. The members of the Board shall vote to appoint Member Leadership Positions during the final December meeting of each year for position terms which are ending. If position is vacated the Board shall vote as soon as possible to fill the interim position until the term has ended. An individual Board Member term shall have no definitive end date.

 

  • BOARD OF MEMBERS LEADERSHIP POSITIONS. The Board shall consist of the following positions President, three year term; Vice President of Football, two year term; Vice President of Cheer, two year term; Secretary, two year term; Treasurer, three year term; Parent Coordinator, two year term; Volunteers Coordinator, two year term; Equipment Manager, three year term; Facilities Manager, three year term; Assistant Equipment Manager, one year term; Assistant Facilities Manager, one year term; Fundraising Coordinator, two year term; Public Relations Coordinator, two year term; Football Commissioner, ex officio; Cheer Commissioner, ex officio; Concession Coordinator, one year term; Mental Health Case Manager, one year term, must have qualifying training and experience.
  • Each head coach or his designee shall serve as an ex officio board member without voting rights. These six positions are filled by appointment from the President.

 

  • EXECUTIVE BOARD. The executive board shall consist of the President, Vice President of Football, Vice President of Cheer, Secretary, Treasurer, Parent Coordinator, Public Relations Coordinator, and Mental Health Case Manager.

 

 

 

 

  • Each member is required, individually and collectively, to act in good faith, with reasonable and prudent care, and in the best interest of the Corporation. If a member acts in good faith and in a manner that is reasonably in line with the best interests of the Corporation as determined by a reasonably prudent person situated in similar circumstances, then they shall be immune from liability arising from official acts on behalf of the Corporation.

MEMBERs who fail to comply with this section of these Bylaws shall be personally liable to the Corporation for any improper acts and as otherwise described in these Bylaws.

 

  • CHANGE OF The Board may increase or decrease the number of MEMBERs at any time by amendment of these Bylaws, pursuant to the process outlined in Article 8 of these Bylaws. A decrease in number does not have the effect of shortening the term of any incumbent MEMBER. If the established number of MEMBERs is decreased, the MEMBERs shall hold their positions until the next meeting of the Board occurs and new MEMBERs are elected and qualified.

The Corporation must have at least three (3) MEMBERs.

 

  • ELECTION OF BOARD MEMBERS. Members are to be voted on and elected at each annual meeting of the Board, unless a special meeting is expressly called to remove a member or fill a vacancy. If a member is elected, but is not yet qualified to hold office, then the previous member shall holdover until such time that the newly member is so qualified.

 

 

  • REMOVAL OF MEMBER(S). At any meeting of the Board called expressly for that purpose, any MEMBER, including an executive board member, may be removed by an affirmative majority vote by the current Board. If the Board votes to remove the entire executive Board, then the Football and Cheer Commissioners will serve as the interim Board until MEMBERs are duly elected to the Board pursuant to these Bylaws. As soon as practical, the members or the interim Board must meet to elect MEMBERs via the process described in Section 2.02 of these Bylaws.

 

  • All vacancies in the Board may be filled by the affirmative vote of a majority of the remaining MEMBERs, provided that any such member who fills a vacancy is qualified to be a member and shall only hold the office for the term specified in Section 2.02 of these Bylaws and until a new member is duly elected by the Board or members.

 

  • REGULAR MEETINGS. The meetings of the Board or any committee may be held at the Corporation’s principal office or at any other place designated by the Board or its committee, including by means of remote communication. Regular meetings shall be held on the second Wednesday of each month.

 

  • SPECIAL MEETINGS. Special meetings of the Board may be held at any place and at any time and may be called by the President, Vice Presidents, Secretary, or Any special meeting of the Board must be preceded by at least seventy-two (72) hours’ notice of the date, time, place, and purpose of the meeting, unless these Bylaws require otherwise.

 

 

 

 

  • ACTION BY MEMBERS WITHOUT A Any action which may be taken at a meeting of the Board (or its committee) may be taken without a meeting, provided all MEMBERs (or committee members) unanimously agree, and such unanimous consent is included in the minutes of the proceeding, filed with the corporate books/records, and sets forth the action taken by the Board.

 

  • NOTICE OF MEETINGS. Regular meetings of the Board must be held with reasonable notice of the date, time, place, or purpose of the meeting. Notice may be given personally, by email, by facsimile, by mail, or in any other lawful manner, so long as the method for notice comports with Article 6 of these Oral notification is sufficient only if accompanied by a written record of the notice in the corporate books/records. Notice is effective at the earliest of:
  1. Receipt;
  2. Delivery to the proper address or telephone number of the MEMBER(s) as shown in the Corporation’s records; or
  3. Five (5) days after its deposit in the United States mail, as evidenced by the postmark, if correctly addressed and mailed with first-class postage prepaid.

 

 

  • A simple majority of the current MEMBERs present prior to the start of a meeting constitutes a quorum, and a quorum is necessary at all meetings creating an action to transact business on behalf of the Corporation.

 

  • MANNER OF Subject to the laws of the state of incorporation, as may be amended from time to time, the act of the majority of the MEMBERs presents at a meeting at which a quorum is present when the vote is taken shall be the act of the Board unless the Articles of Incorporation require a greater percentage.

 

  • WAIVER OF NOTICE. A member waives the notice requirement if that member attends or participates in the meeting, unless a member attends the meeting for the express purpose of promptly objecting to the transaction of any business because the meeting was not lawfully called or convened. A member may waive notice by a signed writing, delivered to the Corporation for inclusion in the minutes, before or after the meeting.

 

  • REGISTERING DISSENT. A member who is present at a meeting at which an action on a corporate matter is taken is presumed to have assented to such action, unless the member expressly dissents to the action. A valid dissent must be entered in the meeting’s minutes, filed with the meeting’s acting Secretary before its adjournment, or forwarded by registered mail to the Corporation’s Secretary within twenty-four (24) hours after the meeting’s adjournment. These options for dissent do not apply to a member who voted in favor of the action or failed to express such dissent at the meeting.

 

  • EXECUTIVE AND OTHER The Board may create committees to delegate certain powers to act on behalf of the Board, provided the Board passes a resolution indicating such creation or delegation. The Board may delegate to a committee the power to appoint MEMBERs to fill vacancies on the Board. All committees must record regular minutes of their meetings and keep the minute book at the corporation’s office. The creation or appointment of a committee does not relieve the Board or individual MEMBERs from their standard of care described in Section 2.03 of these Bylaws.

 

  • The Board shall not adopt a resolution which results in MEMBERs being paid a compensation for their services rendered as MEMBERs of the Corporation Nothing contained in these Bylaws precludes a member from receiving compensation for serving the Corporation in another capacity, as a third-party service provider. Any member who votes for a resolution related to member compensation may be held liable under Section 2.03 of these Bylaws if the resolved member compensation is unreasonably excessive, violates any section of Article 2 of these Bylaws, or unreasonably jeopardizes the nonprofit or tax-exempt status of the Corporation.

 

 

  • No loans may be made by the Corporation to any MEMBER.

 

  • Provided the member complies with the standard of care described in Section 2.03 of these Bylaws, the Corporation shall indemnify any member made a party to a proceeding, brought or threatened, as a consequence of the member acting in their official capacity.

 

  • ACTION OF MEMBERS BY COMMUNICATIONS Any action which

may be taken at a meeting of the Board, or a committee, may be taken by means of a telephone or video conference or similar communications equipment which allows all persons participating in the meeting to hear each other at the same time. A member participating in a meeting by remote means is deemed to be present in person at the meeting.

 

 

ARTICLE 3

Members

 

  • The Corporation may have as many members as deemed necessary to function. Members must be unanimously appointed by the current membership. Members must be removed unanimously by the membership, minus the member subject to the removal vote. Founding members of the Corporation is as follows and new members must be updated into the bylaws as appointed:

         

Adam C. Welteroth           Kari Welteroth           Eric (Rick) Armstead

 

Jared Kinley                       Cynthia Probst

 

Sean Walker                      Katie Pearson              Kelsey Cole

 

Jade Kinley                         Chelsea Rogers           Mike Pearson

 

 

 

 

 

 

 

 

 

ARTICLE 4

Officers

 

  • The Corporation shall at the least have a President, a Secretary, and a Treasurer, who will be elected by the Board. The Corporation may also have one or more Vice-Presidents and Assistant Secretaries and Assistant Treasurers as the Board may see fit.

 

  • REMOVAL AND RESIGNATION OF OFFICERS. Any officer or agent may be removed by the Board at any time, with or without cause. Such removal shall be without prejudice to the contract rights, if any of the person so Appointment of an officer or agent does not, by itself, create contract rights.

Any officer may resign at any time by giving written notice to the Board, the President, or the Secretary. Any such resignation shall take effect upon receipt of such notice or at any later time specified therein, and unless otherwise specified in the notice, the acceptance of such resignation shall not be necessary to make it effective.

 

 

  • THE PRESIDENT. The President shall have general supervision of the Corporation’s daily affairs, perform all other duties, and shall be the chief executive officer of the organization and represent the organization in the execution of bonds, mortgages, and other contracts.

 

  • VICE PRESIDENT. During the absence or disability of the President, the Vice- Presidents (Football and Cheer) may exercise all functions of the President. Each Vice-President shall have such powers and fulfill such duties as may be assigned by the President. Each Vice-President will be responsible for the day-to-day operations of their respective titles. Be knowledgeable of the league rules and report any discrepancies to the board without delay while overseeing any problems that may occur within his/her division.

 

 

  • SECRETARY AND ASSISTANT The Secretary must:
    1. Issue notices for all meetings and actions of the Board;
    2. Accept all requests for special meetings of the Board;
    3. Keep the minutes of all meetings;
    4. Accept delivery of any dissent announced at any meeting of the Board;
    5. Have charge of the corporate seal and books;
    6. Make reports and perform duties as are incident to the office, or are properly required of him or her by the Board.
    7. Perform such other duties as the President may delegate.

 

The Assistant Secretary, or Assistant Secretaries (in the order designated by the Board), shall perform all of the duties of the Secretary during the absence or disability of the Secretary, and at other times perform such duties as are directed by the Secretary, the President, or the Board.

 

 

 

 

  • THE The Treasurer shall:
    1. Have custody of all the Corporation’s monies and securities and keep regular books of account;
    2. Disburse the Corporation’s funds in payment of the just demands against the Corporation or as may be ordered by the Board, taking proper vouchers for such disbursements; and
    3. Provide the Board with an account of all his or her transactions as Treasurer and of the financial conditions of the office properly required of him or her by the Board.

 

  1. Deposit all monies and other valuable effects in the name and to the credit of the organization in such depositories as designated by the Board of Directors.
  2. Disburse funds of the corporation as ordered by the members. All checks must be signed by the treasurer or the current President.
  3. Render to the members at regular meeting or whenever they require, a written or typed account of all monthly transactions as treasurer and the financial condition of the organization.
  4. If required by the members, give the organization a bond in such sum as may be satisfactory to the Board of Directors.
  5. Return to the organization all books, papers, vouchers, money, or other property in his possession or under his control in the event of resignation, death, retirement, or removal from office.

 

 

The Assistant Treasurer, or Assistant Treasurers (in the order designated by the Board), shall perform all of the duties of the Treasurer in the absence or disability of the Treasurer, and at other times perform such duties as are directed by the Treasurer, the President, or the Board.

In the event of the absence or disability of the President and Vice Presidents, then the Treasurer shall perform such duties of the President.

 

  • VOLUNTEERS COORDINATOR. Is responsible for the coordination of gathering and assigning volunteers for the operation of logistics to affect a smooth fulfillment of required tasks for gameday operations. Maintain a ledger of signed volunteers’ positions and duties to be performed and record of successful volunteerism.

 

  • PARENT COORDINATOR. Shall be the primary interventionalist between the parents and the coaches. Parent Coordinator will help to give the parents clarity on the philosophies and actions of the organization and its designees. The Parent Coordinator will be responsible for education of parents in the Millionaire Mindset and enforcing the ethical standards of the organization and Heartland Youth Football League’s Code of Conduct.

 

 

 

 

 

 

  • FACILITIES MANAGER. Shall be responsible for securing and reserving all facilities needed for the daily operation of the organization. The Facilities Manager will also oversee the set up and teardown of the facilities for gameday operations. Assistant Facilities Manager may be appointed and shall perform all of the duties of the Facilities Manager in the absence or disability of the Facilities Manager, and at other times perform such duties as are directed by the Facilities Manager, the President, or the Board.

 

  • EQUIPMENT MANAGER. Is responsible for distribution, upkeep, inventorying, return collections, and recommending purchasing of replacement equipment and uniforms for both football and cheer teams. Assistant Equipment Manager may be appointed and shall perform all of the duties of the Equipment Manager in the absence or disability of the Equipment Manager, and at other times perform such duties as are directed by the Equipment Manager, the President, or the Board.

 

  • FUNDRAISING COORDINATOR. Is responsible for the planning and fulfillment of all fundraisers selected by the organization and required by the Heartland Youth Football League. Collection of monies and distribution of goods to include Millionaire apparel shall also be the primary duties of the Fundraising Coordinator.

 

  • PUBLIC RELATIONS COORDINATOR. Will manage social media and communication portals to disturb information to the organization’s players, parents, fans, and supporters. The Public Relations Coordinator will help craft and disturb statements of the organization at the direction of President and the Board. Public Relations Coordinator will oversee gameday entertainment, pregame, halftime, and post-game activities along with media pass holders.

 

  • MENTAL HEALTH CASE MANAGER (S). Shall help bridge the gap of understanding of mental health of the players and the coaches. Maintain copies of IEP plans provided by parents by physically maintain custody of the plans while providing details of the plans to the coaches. This position is intended to be an imbedded position within the teams during practices and games. When needed and in coordination with the Parent Coordinator, mediate issues with parents and fans as they arise.

 

 

  • CONCESSION COORDINATOR. Is responsible for the operations of the organization’s concession stand and other food related events associated with the organization. Concession Coordinator will work with the Volunteer Coordinator to fill required volunteer positions for operations of gameday and other events.

 

  • FOOTBALL COMMISSIONER. Serves as an ex officio member of the organization’s Board. In order to qualify for this position, the person must be the Head Coach of the Williamsport Area High School’s varsity football team. The Commissioner is responsible for the play development, skills development, and coaching philosophies and strategies at all levels within the program to establish a true feeder program.

 

  • CHEER COMMISSIONER. Serves as an ex officio member of the organization’s Board. In order to qualify for this position, the person must be the Head Coach of the Williamsport Area High School’s varsity cheer squad/team. The Commissioner is responsible for the cheer development, skills development, and coaching philosophies and strategies at all levels within the program to establish a true feeder program.

 

 

 

  • In the absence or inability to act of any officer and of any person authorized to act in their place, the Board may delegate the officer’s powers or duties to any other officer, MEMBER, or other person, subject to Section 4.01 of these Bylaws. Vacancies in any office arising from any cause may be filled by the Board, subject to Section 4.01 of these Bylaws, at any regular or special board meeting.

 

  • OTHER OFFICERS. The Board may appoint other officers and agents as they deem necessary or expedient. The term, powers, and duties of such officers will be determined by the Board and described in the resolution authorizing the appointment or designation.

 

  • Each officer is required, individually and collectively, to act in good faith, with reasonable and prudent care, and in the best interest of the Corporation. If an officer acts in good faith and in a manner that is reasonably in line with the best interests of the Corporation as determined by a reasonably prudent person situated in similar circumstances, then they shall be immune from liability arising from official acts on behalf of the Corporation.

Officers who fail to comply with this section of these Bylaws shall be personally liable to the Corporation for any improper acts and as otherwise described in these Bylaws.

 

  • No loans may be made by the Corporation to any member.

 

 

  • Members shall be indemnified by the Corporation, so long as the member acted in a manner substantially similar to and consistent with the standard of care required for MEMBERs, as described in Section 4.09 of these Bylaws. Any officer indemnification shall be limited to proceedings that are directly related to or have arisen out of the officer’s acts on behalf of the Corporation.

 

 

ARTICLE 5

Books and Records

 

  • MEETING MINUTES. As required by these Bylaws, the Corporation must keep a complete and accurate accounting and minutes of the proceedings of the Board within the corporate books/records.

 

  • RETENTION OF RECORDS. The Corporation shall keep as permanent records all meeting minutes of the Board, all actions taken without a meeting by the Board, all actions taken by committee on behalf of the Board, and all waivers of notices of meetings.

 

  • ACCOUNTING The Corporation shall maintain appropriate accounting records.

 

  • LEGIBILITY OF Any books, records, and minutes may be in any form capable of being converted into written form within a reasonable time upon request.

 

 

 

  • RIGHT TO INSPECT. Any member or member representative has the right, upon written request delivered to the Corporation, to inspect and copy during usual business hours the following documents of the Corporation:
    1. Articles of Incorporation;
    2. These Bylaws;
    3. Minutes of the Board proceedings;
    4. Annual statements of affairs; and
    5. The other documents held at the principal address pursuant to these

The Corporation acknowledges and agrees that any obligation to produce corporate documents under this Article of these Bylaws shall attach to the Secretary as part of the duties described in Section 4.05 of these Bylaws.

 

 

ARTICLE 6

Notices

 

  • MAILING OF NOTICE. Except as may otherwise be required by law, any notice to any officer or member may be delivered personally or by mail. If mailed, the notice will be deemed to have been delivered on the close of business of the fifth business day following the day when deposited in the United States mail with postage prepaid and addressed to the recipient’s last known address in the records of the Corporation.

 

  • E-NOTICE PERMITTED. Any communications required by the Act, these Bylaws, or any other laws may be made by digital or electronic transmission to the recipient’s known electronic address or number as known to the Corporation at the time of notice.

 

  • DUTY TO All MEMBERs, officers, employees, and representatives of the Corporation are required to notify the Corporation of any changes to the individual’s contact information. Pursuant to the obligations under this Section of these Bylaws, the individual must notify the Corporation that electronic transmissions of notice are impracticable, impossible, frustrated, or otherwise improper and ineffective.

 

 

ARTICLE 7

Special Corporate Acts

 

  • EXECUTION OF WRITTEN INSTRUMENTS. All contracts, deeds, documents, and instruments that acquire, transfer, exchange, sell, or dispose of any assets of the Corporation must be executed by the President to bind the Corporation. If the President is incapacitated or otherwise unavailable, then the designated Vice-President (s) may execute the respective documents to bind the Corporation. This Section does not apply to any checks, money orders, notes, or other financial instruments for direct payment of corporate funds which are subject to Section 7.02 of these Bylaws.

 

  • SIGNING OF CHECKS OR NOTES. All authorizations to distribute, pay, or immediately draw upon the financial resources of the Corporation must be signed by the Treasurer, including any expense reimbursement or compensation payments to MEMBERs, officers, employees, representatives, service providers, or contractors of the Company. If the Treasurer is incapacitated or otherwise unavailable, then the President may execute the respective documents to bind the Corporation.

 

  • SPECIAL SIGNING POWERS. If the President holds an interest which exists outside of the capacity of being President, then any agreement involving such interest must be signed by a separate individual officer to duly bind the Corporation to such an agreement or instrument.

 

  • Following the approval by the Board, in order for any consolidation or merger to be effective, it must follow the process set out under the laws of the state of incorporation. Any merger which would result in the loss of the Corporation’s nonprofit or tax-exempt status is not permitted under these Bylaws.

 

  • Following the approval by the Board, in order for any conversion of the Corporation to another organizational structure to be effective, it must follow the processes set out under the laws of the state of incorporation. Any conversion which would result in the loss of the Corporation’s nonprofit or tax-exempt status is not permitted under these Bylaws.

 

  • Following the approval by the Board, in order for the Corporation to be dissolved, it must follow the process set out under the laws of the state of incorporation.

 

  • DISTRIBUTION OF ASSETS. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for the public purpose. Any such assets not disposed of shall be disposed of by the District Court of the county in which the principal office of the organization is then located, as said court shall determine.

 

 

ARTICLE 8

Amendments

 

  • BY MEMBERS. The Board has the power to make, alter, amend, and repeal the Corporation’s Bylaws with the exception of 3.01. Any alteration, amendment, or repeal of the Bylaws, shall be effective following a majority vote of the Board.

 

  • EMERGENCY BYLAWS. The Board may adopt emergency Bylaws which operate during any emergency in the Corporation’s conduct of business resulting from an attack on the United States, a nuclear or atomic disaster, or another force majeure incident.

 

  • COMPLIANCE WITH STATE LAW. Any amendment to the Corporation’s Articles of Incorporation or these Bylaws shall comply with the respective laws, rules, and regulations of the jurisdictions in which the Corporation operates or conducts business.

 

 

ARTICLE 9

Player Qualifications and Regulations

 

9.0         MEMBERSHIPS. Membership of the cheer squad or football team is established under the rules and regulations of the organization and the Heartland Youth Football League. Should a player/cheerleader have to be removed from their roster, it should be according to application date.

 

All participants must register at one of the organization registrations established avenues. Participants must register according to the Grade that they will be going into the next school year. Levels for football and cheer are as follows:

 

Flag (Kindergarten – 2nd Grade)

 

B Level (3rd – 4th Grade)

 

A Level (5th – 6th Grade)

 

2nd Grade participants must register as Flag at registration. All 1st year 2nd Graders must register for flag only. A special exception for a 2nd Grader to participate at the B Level must meet all of the following:

 

  1. Parent must submit a written request asking for their child to participate at the B Level.
  2. Due to safety and proper fitting equipment provided by the organization must be available.
  3. 2nd Grader must have 2 years of flag experience.
  4. Previous Coach must give the organization. a positive recommendation.
  5. Player must be evaluated by other Coach’s within the organization

and organization must vote for approval.

Special consideration will be accounted for if the player has an older sibling at the A or B Level.

 

9.1         REGULATIONS AND CODE OF CONDUCT. All participants must abide by all written and verbal directions from the organization and the Heartland Youth Football League’s Code of Conduct. Failure to do so by participant or participant’s parent/guardian can result in immediate removal and notice of trespass.

 

9.2         PHYSICAL. Each participant must obtain certification of physical soundness by a qualified member of the medical profession by submitting required organizational Physical Form which will be valid from one year of date on form. Form must be completed and received prior to actual participation in practice and/or games.

 

 

 

 

 

 

 

 

ARTICLE 10

Organizational Personnel

 

10.0         GENERAL QUALIFICATIONS. Any adult or minor in grades 7th-12th grade, serving shall be of good moral character and shall serve on a non-compensated basis. Any person found charged and progressing through the legal system or convicted on a charge of poor moral standing or of a related offense shall be ineligible to serve in any capacity. Should anyone serving in any role be arrested, they shall declare such legal actions within 24 hours of the arrest in email to the President. Failure to do so or attempt to conceal shall result in immediate expulsion of their position and from serving in future roles no matter the outcome of the legal actions. At the discretion of the President after thorough review of the charges, individual circumstances, and length of time period since conviction may present to the Board reasons for exemption of and leniency of enforcement of this policy. At no time shall crimes of physical abuse against children be allowed for exemption or consideration.

 

10.1         BACKGROUND CHECK AND CHILD CLEARENCE. Each and every adult and minor 7th-12th grade, serving the organization shall submit a Pennsylvania State Police Criminal Background Check (Act 34) and a Childline Clearence (Act 33) to the organization prior to assuming their role within the organization. These records shall be maintained by the President. Should a person living less than 5 years within the State of Pennsylvania, shall submit out of state equivalent from each prior state they have resided in, in addition to standard required clearances.

 

10.2         COACHES. Coaches shall serve on a year-to-year basis. Football coaches must obtain USA Football Certification for tackle or flag, respectively, each year. Cheerleading coaches must obtain an equivalent certification (s) as directed by the organization. Coaches shall complete all certifications and submit them to the organization by July 1st of each year. Coaches entering their position after July 1st shall completed and submit certifications within two weeks of assuming their role. Coaches may not coach or take the field without completion of their certifications after the start of mandatory practices.

 

10.3         COACH SELECTION PROCESS. Those wishing to serve in coaching roles must submit an application provided by the organization to the President. Only after an application is submitted with clearances per policy 10.1 shall the applicant be scheduled with an interview with the President and other members (Vice-President and Commissioner of Football or Cheer respectively) as deemed necessary by the President. Following the interview, the President will submit the applicant to the Board with recommendation for final review and appointment. Junior coaches (7th-12th grade) must apply within the same process as regular coaches and also have a favorable recommendation from the respective head coach of the team they are applying to.

 

10.4         COACHING TITLES AND RESPONSIBITIES. There shall be three levels of coaches; Head Coach, Assistant Coach, and Junior Coach. Head Coaches are selected and entrusted with the responsibility of leading the team in the philosophies and strategies of the organization and their respective sport’s commissioner. As a true feeder program, priorities of skill development, program plays or cheers, and social emotion learning and maturity development in the player is the primary objective. Winning a game or championship title is a secondary objective. In short, the ends do not justify the means. Let there be no misunderstanding that the team is the organization’s and programs’ team and coaches are privileged to be a part of it but do not have ownership of nor unilateral authority of said team.

 

 

 

 

 

 

 

 

10.5         COACHING COMMITMENT AND EXPECTATIONS. Coaches will be given proper guidance and expectations of team and player development from the Board, President, Vice-President, and Commissioner. Head Coaches are expected to make themselves available for all voluntary and mandatory practices, games, and events throughout the year. Assistant and Junior Coaches shall also make every attempt to attend all voluntary and mandatory practices, games, and events throughout the year too. Chronic absenteeism can result in reassessment of coaching role and removal from the team. Coaches are expected to interact with each other with the team in mind rather than one’s individual desirers. Head and Assistant Coaches will be given mentorship assignments to youth participants on their respective teams. Head Coaches will serve on the Board as non-voting members and expected to give monthly reports at all board meetings.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

These Bylaws are adopted by resolution of the Corporation’s Board of MEMBERs on this                                                                                                                                           day of

                    , 20        .

 

 

 

 

 

MEMBER

 

 

MEMBER

 

 

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